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Digital Waste Tracking Platform

Cliniwaste

cliniwaste partners with assettrac for asset management portal, software, business process improvements, tagging and tracking

In the UK’s healthcare sector, Cliniwaste is one of the UK’s leading medical waste treatment companies. Operating for more than 20 years, the company processes over 130 tonnes of clinical waste per day for clients in the public and private sector including; NHS Trusts, laboratories, ambulance stations and private clinics.

 

The Requirement: Digital Waste Tracking

While digital waste tracking is an established regulatory requirement in the UK, Cliniwaste wanted to operate its own digital process that streamlined systems as well as providing added value for clients with unrivalled data transparency for the entire waste journey. 

Digitisation that Adds Value by Tracking, Tracing & Reporting 

Key to the requirement was to have faster, more accurate data access and interrogation. The goal was to enable the business to save time and money by simplifying operations, regulatory compliance, admin and reporting. 

Project Objectives

  • Improve tracking accuracy and speed of waste collection.
  • Provide a cradle-to-grave audit trail for all waste.
  • Reporting and dashboards to be easily segmented by location and waste streams.
  • Personalised dashboards for clients with up-to-the minute data on the status of all waste.
  •  C02 dashboard – to help clients track and report on the environmental impact of their waste.
  • Flexibility – a system which easily absorbs demand for increased client capacity.
  • To simplify the reporting process for both estate returns and environmental reports. 

The Assettrac Asset Tracking Solution

The process of implementation was surprisingly fast”, comments Craig Johnston, General Manager. “From the first meeting to launch, it was just a few months. Since then, Assettrac has helped us to continue to develop the system to bring in new datasets and other parts of the waste-handling process and reporting.”

Assettrac’s client services team collected a full picture of the company’s data requirements and business processes which were developed into a customised cloud portal. A custom mobile application was then configured to enable team members in the field to quickly and accurately log the key data on collection, such as type of waste, bin ID, weight and time.

 

To improve accuracy and speed, the system was designed to eliminate the need for laborious manual processes and spreadsheets. Admin processes were digitised, enabling the office team to digitally scan paperwork and quickly identify anything missing.

Before launch, Assettrac provided training for Cliniwaste’s teams both in the office and in the field. The system was launched in stages, starting with waste-receiving and booking-in and then expanded across all areas to be tracked. Once data was populating the system, personalised dashboards were rolled out to clients.

examples of assettrac asset management software in the cloud and on multiple devices with an asset management app

Client Outcomes

  • Improved Processes

    The mobile app improved the speed of collection at client sites and the accuracy of data recorded by Cliniwaste.

  • Audit Trails & Data Visualisation

    Real-time dashboards show charts with live data, making it easy to identify trends and anomalies and to help business planning.

  • Sustainability Standards

    Clients can track and report on the carbon footprint of all waste via a C02 dashboard as well as the final destination of all waste.

  • Faster Reporting

    Compilation of data for annual estate returns and compliance reports is completed in minutes rather than days.

  • Targeted Training to Meet Compliance

    The ability to trace the journey of any bin helps identify waste-handling problems & deliver targeted employee training to remediate.

In our admin team alone, each person is saving 2 hours a day. By using Assettrac we are no longer held back by manual processes such as having to manually cross-reference multiple spreadsheets. Nothing sits in isolation and we can scan, identify and trace every single document and audit point.
Assettrac RTLS and asset management software used at a waste processing plant.
Craig Johnston
General Manager

Online Asset Management System

Bath Rugby Club

Assettrac makes asset tracking and management easy for Bath Rugby

The Requirement: Easy & Accurate Asset Tracking & Management from the Shop to the Training Ground

Founded in 1865, Bath Rugby has had a long and illustrious 153 year history the club with wins that include the Anglo-Welsh Cup, the Heineken Cup and the European Challenge Cup. Indisputably at the top flight of English rugby, they play their domestic league matches in the English Premiership, the top flight of English rugby.

Bath Rugby Club management had the following objectives:

  • To achieve an accurate, streamlined and digital asset management process for IT, Furniture, medical and rugby equipment across four locations within the club: the training ground, stadium, club shop and ticket office.
  • To move away from using inaccurate, high-risk, administrative and restrictive spreadsheets to adopt easy-to-use, digital work processes with visibility, traceability and up-to-the-minute information.
  • The system needed to be easy to update, add, dispose of items as part of on-going work processes all recorded and stored in one central area that was accessible by different areas of the business when required.
  • Instant, 24/7 access from any location via browser or app with off-site data storage, security and back-up services.
  • The system should be flexible and easy to manage, as well as fully scalable and adaptable for any future needs.
  • It needed to track a complete electronic audit history for each asset throughout its lifecycle and to provide updates and alerts for maintenance, cleaning and inspections in real-time.

The Solution: Custom Asset Management System

Central Asset Management Portal + Custom Asset Tags

Assettrac customised and deployed a fully tailorable asset tracking and data management portal for the club that was intuitive and flexible to be able to be adapted in the future by Bath Rugby’s internal team. For the initial configuration, Assettrac worked with the staff at the club to make sure all aspects of information relating to their assets, and what they needed to track and report would be captured by their system.

Assettrac supplied hardware as well as custom asset tags that would be suitable to a variety of environments such as indoors versus outdoors, and that could be used on all types of equipment.  Once the hardware was in place and tagging implemented, the centralised cloud system enabled specified personnel to manage their equipment, as well as allowing them to update and access the correct and latest details of any asset item at any of their specified locations.  When the status of any item changes (such as a change in location, or taken for maintenance), staff can instantly update the details using a PC, laptop or handheld device.

Assettrac’s team of consultants provided implementation and full on-site training and implementation for administrators and other users to ensure a successful launch.  While the system is intuitive, Assettrac supports Bath Rugby with unlimited access to customer support for any
additional assistance whenever it may be required.

 

Photo by Hanson Lu on Unsplash

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